The management of the organization is vested on the board of members which are seven in numbers. The office bearers consisting of the Chairman, Secretary & Treasurer and eight members take care of the respective responsibilities of the organization. The board normally meets on quarterly basis and in addition, special meetings are convened depending upon the need and urgency of matters. The board passes necessary resolution before submitting programmes and projects for approval to the donor departments/agencies. In matters of recruitment and appointments, procurement of equipments and materials and monitoring financial and programme matters the board exercises necessary control, supervision and direction for achieving optimum results.
The management information system in the organization keeps the board of members informed about all financial and programme implementation activities in the organization. Regular monthly meetings are conducted with the concerned project/office staff for reviewing the programme activities. Detailed deliberations are conducted in the meetings and decisions are arrived at after reaching a consensus on major issues. Reporting relationship is also maintained both upwards and downwards with regular flow of information. The board also reviews the work of the organization and gives necessary directions based on feedbacks from field offices.
As far as financial management is concerned, the organization is guided by transparency in operations. Computerized accounting system is in place and tally software is implemented for accounting purposes. Monthly financial statement is prepared to monitor the financial status of each project. All the accounts (Cash book and ledgers) are maintained on daily basis. For different projects, separate books of accounts, records are maintained and the same are audited by an external auditor. The organization has bank accounts in a nationalized bank and further need based bank accounts are opened and operated by the organization. Periodical reports are generated for MIS purpose and submitted to project sanctioning authorities as per guidelines.
